Temporary traffic management is the method of safely managing vehicles and pedestrians through, around or past an activity or event on any road or road reserve - with minimum disruption. See the definition of road reserve.
Traffic Management Plan
A Traffic Management Plan (TMP) outlines how activities on a road or within a road reserve will be safely set up, managed and removed. It helps ensure the safety of road users, pedestrians, nearby property owners and workers throughout the activity.
A TMP includes:
- Details of the proposed works and site layout
- Timing, work programme, site set-up and removal arrangements
- Safety measures for the public and workers
- Traffic management controls and signage
- Contingency plans for unexpected events or emergencies
When a TMP is required
A Traffic Management Plan is required for any activity that alters the normal use of a road, footpath or reserve. Examples include:
- Digging or excavating a road or footpath
- Blocking or restricting access to a footpath for activities such as signwriting, scaffolding, painting or building maintenance.
- Events
- Installation of temporary traffic management equipment on the transport network.
If your activity impacts the road corridor, a TMP must be approved before work begins.
Event traffic management
If your event takes place on a road or within the road reserve, a Traffic Management Plan (TMP) is required. Some events may also require a temporary road closure.
Additional approvals or permits may be required depending on the nature, size and location of the event.
Who's responsible for traffic management
Event organisers are responsible for ensuring suitable traffic management arrangements are in place for your event.
If you don't have the required qualifications or capability to prepare and manage traffic management, you must engage a suitably qualified traffic management provider.
Your TMP must be prepared in accordance with the NZ Guide to Temporary Traffic Management (NZGTTM). This helps ensure your event meets legal requirements and provides a safe environment for participants, road users, pedestrians and event staff.
What to include in your Traffic Management Plan
Your TMP should clearly outline how you will manage traffic movements and maintain the safety of all road users, pedestrians, event attendees and workers during your event. Your TMP must include, but is not limited to:
- Car parking - location, capacity and any temporary parking signage
- Safe access and exit routes - for attendees, staff, contractors and suppliers
- Emergency service access - maintained at all times
- Nearby events or works - any activities occurring in the area that may affect traffic movements or access
- Speed limits - clearly identified and appropriate for the event site
- Spotters for large vehicles - used when vehicles are manoeuvring near people, buildings or other property.
- Pedestrian management - particularly where large crowds, footpath closures or road crossings are involved
- Temporary traffic management signage - including the location and type of signage to be installed
- Risk assessment - identification of potential hazards and the measures that will be implemented to manage them.
A well-prepared TMP helps minimise disruption, ensures legal requirements are met and supports the safe operation of your event.
Timeframes and contact
To help keep your event on track, make sure you meet the timeframes:
- Traffic Management Plans must to submitted at least 20 working days before your event or works are due to take place.
- Works must not begin until your application has been approved.
- Temporary road closure applications must be submitted at least 10 weeks in advance to allow for the required 42-days public notification period.
We recommend contacting us early in the planning process to determine whether you need a Traffic Management Plan, a temporary road closure or both. For advice and assistance email gdc.trafficmanager@gdc.govt.nz
Traffic management providers
- Pro Traffic Solutions Gisborne - P: 0279 451 954 E: matt@protraffic.co.nz
- Downer Gisborne - P: 0215 873 99 E: jason.clegg@downer.co.nz
- Fulton Hogan Gisborne - P: 027 225 7810 E: Jessica.brown@fultonhogan.com
- Tairawhiti Contractors - P: (06) 864 8121 E: admin@t-c.co.nz
- JT Contractors - P: 0221 626 196 E: Hso@jtcontractors.co.nz
- Parata Contracting Gisborne - P: 02041443563 E: raewyn@parata.co.nz
- Kuru Contracting - P: (06) 862 6883 E: ttm@kurucontracting.co.nz
Guide to temporary traffic management NZGTTM
All applications for temporary traffic management on the Gisborne District Council local road network must be prepared and submitted in accordance with NZ Guide to Temporary Traffic Management (NZGTTM)
Applicants operating under NZGTTM must, at a minimum:
- Submit the applicable NZGTTM forms and documentation with the Gisborne District Council TMP templates, unless prior approval has been granted to use alternative forms.
- Ensure all submissions align with the current NZGTTM TMP Form Guidelines.
- Provide a suitable and sufficient risk assessment that clearly identifies hazards, risks, controls and residual risks associated with the proposed activity.
- Include any supporting information, traffic management layouts, drawings, methodologies or documentation necessary to demonstrate how risks will be managed.
Risk assessments submitted under NZGTTM are expected to be evidence-based, proportionate to the activity, and supported by relevant operational experience, industry good practice and previous successful applications, where applicable.
Traffic management layouts and methodologies must accurately reflect the outcomes of the risk assessment and demonstrate how the safety of workers, road users, vulnerable road users and the public will be maintained throughout the activity.
Applicants must also ensure that any organisational policies, procedures and systems used to support a risk-based traffic management approach are appropriately documented and available to Council upon request. These documents may be required to demonstrate how risks will be effectively managed.
Council reserves the right to request evidence of appropriate insurance coverage where necessary.
Applicants may be required to provide written confirmation that their public liability insurance remains valid for the proposed activity and adequately covers the risks associated with the traffic management approach being adopted.
Failure to provide satisfactory evidence of insurance coverage when requested may result in the application being declined.
Council recognises that some operators may continue to use the Code of Practice for Temporary Traffic Management (CoPTTM) while transitioning to NZGTTM requirements.
Council may continue to accept applications prepared under CoPTTM, subject to Council approval.
Where a CoPTTM-based application is submitted, a project-specific risk assessment must accompany the Traffic Management Plan.
Council reserves the right to request additional information where necessary to demonstrate that risks have been appropriately identified and managed.
The use of CoPTTM is considered the exception rather than the rule. It is expected that all operators will be fully resourced and operating under NZGTTM by 1 July 2027.
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